Make room for the other version
Ask what the other person understood before assuming that you are arguing about the same facts. For a message about how to follow up to ask for rejection feedback, use this factual base: restate the role, conversation, submission, or promise and include the relevant date or reference.
Correct the record precisely
Correct only what you can support, acknowledge any real impact, and propose a practical way to prevent repetition. Ask one answerable question, make any real deadline visible, and offer an easy way to close the loop. Make the immediate next step clear enough that the recipient can answer without reconstructing the entire history.
Agree on a testable next step
Do not send daily reminders, manufacture competing offers, or contact unrelated employees for leverage. Use the official application or accessibility channel when the matter involves protected information or accommodation. Do not recruit an audience, publish private evidence, or turn a misunderstanding into a campaign about character.